Dog Boarding & Daycare Agreement (Revised)

General Quarters Boarding LLC
Operating on the premises of Zentenza Farm LLC
3152 Roseland Road
King George, Virginia
Phone: 540.990.3993
Email: wags@generalquartersboarding.com

Date: [Date]

This Dog Boarding & Daycare Agreement ("Agreement") is entered into by and between General Quarters Boarding LLC ("Facility"), a Virginia limited liability company operating on the premises of Zentenza Farm LLC ("Farm"), an active agricultural operation located at 3152 Roseland Road, King George, Virginia, and the undersigned owner ("Owner") of the dog or dogs identified below ("Dog" or "Dogs").

By signing this Agreement, Owner confirms that Owner has read, understands, and agrees to all terms and conditions, including the assumptions of risk, releases, waivers of liability, payment obligations, and emergency-care authorizations contained in this Agreement.

1. Owner Information

Owner's Full Name: [Owner Full Name]
Address: [Street Address] / [City, State, ZIP]
Primary Phone: [Phone Number]
Email Address: [Email Address]
Emergency Contact Name: [Emergency Contact Name]
Emergency Contact Phone: [Emergency Contact Phone]
Relationship to Owner: [Relationship]

Authorized Pick-Up Persons

The Facility may release the Dog only to the Owner or to a person listed below who presents valid government-issued photo identification, unless Owner provides prior written authorization for another person. The Facility may refuse release if identification cannot be verified or if the Facility reasonably believes release would be unsafe or unauthorized.

Authorized Person	Phone Number	Relationship to Owner
[Name]	[Phone]	[Relationship]
[Name]	[Phone]	[Relationship]
[Name]	[Phone]	[Relationship]

Owner must promptly notify the Facility in writing of any change to the authorized pick-up list.

2. Dog Information

Information	Dog 1	Dog 2	Dog 3
Name	[Name]	[Name]	[Name]
Breed	[Breed]	[Breed]	[Breed]
Age	[Age]	[Age]	[Age]
Sex / Spay-Neuter Status	[Status]	[Status]	[Status]
Color / Markings	[Description]	[Description]	[Description]
Weight	[Weight]	[Weight]	[Weight]
Microchip Number	[Number]	[Number]	[Number]
Behavioral Notes	[Notes]	[Notes]	[Notes]

Number of Dogs Receiving Services: [Number]
Is each Dog socialized with other dogs? ☐ Yes ☐ No ☐ Some Dogs / Additional Information: [Details]
Has any Dog bitten or shown aggression toward a person or animal during the last 12 months? ☐ No ☐ Yes — provide complete details: [Details]

Owner must disclose all known behavioral issues, including fear, anxiety, resource guarding, separation distress, escape behavior, reactivity, aggression, bite history, and triggers.

The Facility may refuse, limit, suspend, or terminate services if a Dog poses a risk to staff, other animals, guests, property, or the Dog itself. The Facility may also require additional handling, separation, exercise, supervision, or fees based on the Dog's behavior or needs.

Age and Reproductive Status Disclosures

Each Dog must be at least four months old and current on all vaccinations and preventatives required by the Facility before receiving services.

The Facility does not require Dogs to be spayed or neutered.

Owner must accurately state on the Dog Information table whether each Dog is intact or altered.

Intact Dogs may be excluded from group play, daycare socialization, or other group activities at the Facility's discretion based on the Dog's behavior and staffing.

Owner must notify the Facility if a female Dog is in heat. The Facility may refuse or end boarding or daycare for a Dog in heat.

Owner certifies that each Dog:

1. Has not been ill during the 14 days before drop-off;
2. Has not been exposed to a communicable disease during the 14 days before drop-off;
3. Has not been exposed to a contagious disease during the 30 days before drop-off;
4. Is free of fleas, ticks, lice, and other external parasites; and
5. Has not been diagnosed with or knowingly exposed to a condition that may endanger other animals, staff, or guests.

3. Services and Reservation Details

Drop-Off Date: [Date]
Drop-Off Time: [Time]
Pick-Up Date: [Date]
Pick-Up Time: [Time]

Services Requested

☐ Standard Boarding
☐ Doggie Daycare
☐ Exercise Walks
☐ Grooming — additional fee
☐ Other: [Service]

Feeding Instructions

Food Brand and Type: [Information]
Amount per Meal: [Amount]
Feeding Times: [Times]
Treat Instructions: [Instructions]
Food Provided By: ☐ Owner ☐ Facility ☐ Other: [Information]

Medication Instructions

Owner must provide medication in the original labeled container and provide complete, accurate instructions.

Medication	Dosage	Frequency	Instructions

Special Instructions

[Exercise, sleep, separation anxiety, socialization, handling, feeding, behavioral, or other instructions]

Daycare Services

Doggie daycare is a same-day service. Dogs attending daycare may receive supervised care, play and socialization opportunities, exercise, and enrichment appropriate to the Facility's program and the Dog's individual needs. Daycare does not include overnight boarding unless overnight boarding is separately reserved and accepted by the Facility.

The Facility does not guarantee a specific amount of play, exercise, socialization, or individual attention. The Facility may modify activities, separate Dogs, or restrict participation when reasonably necessary for safety, weather, staffing, health, behavior, or the Dog's individual needs.

4. Health, Vaccinations, and Preventatives

Owner represents and warrants that each Dog is in good health, is free of fleas, ticks, lice, and external parasites, and has not been exposed to a contagious disease during the 30 days before drop-off. Owner must provide proof of all required vaccinations and preventatives before drop-off.

Failure to provide required proof may result in refusal, postponement, limitation, or termination of services. The Facility may require additional veterinary documentation if a Dog presents symptoms of illness or if vaccination or medical records are incomplete.

Vaccination and Preventative Checklist

Requirement	Dog 1	Dog 2	Dog 3
Rabies — legally required in Virginia; certificate due within 30 days of administration	☐ Required / Proof Attached	☐ Required / Proof Attached	☐ Required / Proof Attached
DHPP / DAPP	☐	☐	☐
Bordetella / Kennel Cough	☐	☐	☐
Leptospirosis	☐	☐	☐
Canine Influenza	☐	☐	☐
Fecal Test	☐	☐	☐
Heartworm Prevention — current monthly preventative	☐	☐	☐
Flea/Tick Prevention — required	☐ Required	☐ Required	☐ Required

Bordetella vaccination reduces, but does not eliminate, the risk of kennel cough, respiratory illness, or other communicable illnesses. Even vaccinated Dogs may become ill or transmit illness. Owner acknowledges and accepts the risk of disease transmission despite reasonable vaccination, sanitation, screening, supervision, and preventative measures.

Owner must promptly notify the Facility if a Dog develops symptoms of illness, including coughing, sneezing, vomiting, diarrhea, lethargy, fever, discharge, skin conditions, parasites, or other potentially contagious symptoms.

7. Emergency Veterinary Care

If a Dog becomes ill or injured while in the Facility's custody, the Facility shall provide emergency veterinary treatment for the illness or injury.

Owner authorizes the Facility to contact the Owner's veterinarian or seek immediate treatment from a local veterinarian. The Facility may determine the appropriate provider and urgency of care based on the circumstances, the Dog's condition, veterinary guidance, availability, and the Facility's reasonable judgment.

The consumer bears the reasonable and necessary costs of emergency veterinary treatment for any illness or injury occurring while the Dog is in the Facility's custody. Such costs may include transportation, examinations, diagnostic testing, medications, treatments, hospitalization, aftercare, and related charges. These costs are Owner's sole responsibility and are due upon pick-up. Owner agrees to reimburse the Facility for any amounts advanced by the Facility.

The Facility shall bear the expense of veterinary treatment for any injury the Dog sustains while at the Facility if the injury resulted from the Facility's failure, whether accidental or intentional, to provide the care required by Virginia Code § 3.2-6503, or if the injury resulted from the actions of the Facility. The Facility is not required to bear the cost of treatment for injuries resulting from the Dog's self-mutilation.

The Facility will administer medications according to Owner's written instructions at no additional charge unless otherwise agreed. Owner assumes the risks associated with medication administration as directed, including missed doses, adverse reactions, incorrect or incomplete instructions, and conditions not disclosed by Owner. This provision does not waive any liability that cannot legally be waived.

Veterinarian Information

Veterinary Clinic: [Clinic Name]
Address: [Clinic Address]
Phone: [Clinic Phone]
Last Visit Date: [Date]
Veterinarian: [Veterinarian Name]

Owner authorizes the Facility to communicate with the veterinarian identified above regarding the Dog's care and medical needs.

8. Grooming Services

Grooming services are performed by the Facility's groomers and are subject to availability, the Dog's condition, behavior, coat, health, and ability to tolerate handling.

The Facility does not guarantee a particular grooming result, style, length, appearance, or outcome. Owner acknowledges that matted, tangled, neglected, or heavily soiled coats may require shaving or substantial shortening to protect the Dog's health and permit safe grooming.

Senior Dogs, Dogs with pre-existing skin conditions, Dogs with medical conditions, Dogs with thin or fragile skin, and Dogs with anxiety or behavioral issues may face elevated risks during grooming. Nicks, clipper burn, skin irritation, abrasions, allergic reactions, stress, and other complications are possible, particularly with matted, sensitive, or unhealthy coats. A Dog that resists, struggles, bites, or cannot safely tolerate handling may face an increased risk of injury.

Owner authorizes the Facility to perform grooming that the Facility reasonably determines is necessary or appropriate based on the Dog's coat and condition. Owner accepts the inherent risks of grooming and agrees to hold the Facility harmless from claims arising from those inherent risks, except for injuries caused by the Facility's failure to provide the care required by Virginia Code § 3.2-6503 or caused by the actions of the Facility.

Additional fees may apply for de-matting, shaving, special handling, difficult or resistant Dogs, excessive coat condition, excessive cleaning, or time substantially beyond ordinary grooming time. The Facility may stop or decline grooming if continued grooming would be unsafe.

9. Farm Premises and Inherent Risks

The Facility operates on the premises of Zentenza Farm LLC, an active agricultural operation involving livestock, machinery, equipment, vehicles, uneven terrain, fencing, farm buildings, fields, pathways, chemicals, wildlife, water, and other farm-related hazards. Farms are inherently dangerous environments.

Owners, guests, and their Dogs enter the Farm premises, including farm areas, buildings, fields, pathways, and other areas, at their own risk.

"Released Parties" means Zentenza Farm LLC and General Quarters Boarding LLC, together with their owners, members, officers, employees, agents, representatives, contractors, and affiliates.

To the fullest extent permitted by Virginia law, the Released Parties are not liable for injuries, damages, losses, or deaths to persons or Dogs resulting from:

1. Farm activities, livestock, animals, machinery, vehicles, or equipment;
2. Slips, trips, falls, uneven terrain, fencing, or other property conditions;
3. Encounters with wildlife, insects, plants, water, or other hazards;
4. Exposure to farm chemicals, allergens, dust, environmental conditions, or agricultural materials; or
5. Any other act or omission related to the Farm's agricultural operations, except to the extent liability cannot legally be waived.

Nothing in this Agreement waives, releases, limits, or impairs any right or remedy that cannot be waived as a matter of law, including rights of the Facility's employees under the Virginia Workers' Compensation Act. The release does not extend to claims barred from release by Virginia law.

10. Assumption of Risk and Waiver of Liability

The Facility agrees to exercise due and reasonable care in providing services, including proper feeding, clean and secure housing when boarding, supervised care, and reasonable supervision.

Owner acknowledges that boarding, daycare, walking, transportation, grooming, and farm-based activities involve inherent risks, including:

1. Injury, illness, or death from interactions with other Dogs;
2. Disease transmission despite vaccinations, screening, sanitation, and reasonable care;
3. Escapes, attempted escapes, or loss;
4. Bites, scratches, falls, collisions, or other animal behavior;
5. Fire, severe weather, natural disasters, power outages, or other unforeseen events;
6. Pre-existing conditions, allergies, sensitivities, or medical conditions;
7. Behavioral issues, fear, anxiety, or aggression not disclosed by Owner; and
8. Risks associated with the Farm premises and off-premises activities.

To the fullest extent permitted by Virginia law, Owner releases, waives, and discharges the Released Parties from liability, claims, demands, and causes of action arising from or related to the Dog's boarding, daycare, walking, transportation, or grooming services, including claims involving injury, illness, death, escape, loss, or damage to the Dog or property.

Plain-language notice: This Agreement includes a waiver of negligence claims to the extent permitted by Virginia law. It does not waive claims or rights that Virginia law does not permit a party to waive.

Owner agrees to indemnify and hold harmless the Released Parties from third-party claims, liabilities, damages, costs, and expenses arising from the Dog's actions, including bites, injuries, property damage, escape, or transmission of illness, except to the extent caused by conduct that cannot legally be released or indemnified.

11. Off-Premises Activities, Walks, and Transportation

Owner authorizes the Facility to take the Dog off the Facility premises for supervised activities, including:

1. Walks on wooded trails and farm paths;
2. Pond-side walks;
3. Supervised outings;
4. Beach excursions; and
5. Other supervised exercise or enrichment activities selected or approved by the Facility.

Owner also authorizes the Facility to transport the Dog in a Facility vehicle for these activities at the Facility's discretion and subject to the exercise and enrichment level selected by Owner.

Exercise and enrichment level: ☐ Limited ☐ Moderate ☐ Active ☐ Facility discretion based on Dog's needs and conditions

Owner acknowledges that off-premises activities and transportation carry inherent risks, including traffic, vehicle accidents, wildlife encounters, water, rough terrain, weather, unfamiliar environments, other animals, and escape.

In an emergency, severe weather event, natural disaster, evacuation, facility issue, or other circumstance affecting safety, Owner authorizes the Facility to relocate and transport the Dog to a safe location, including a veterinary clinic, emergency shelter, alternate boarding location, or other appropriate facility. The Facility will notify Owner as soon as practicable.

12. Photography and Video Release

The Facility may photograph or record the Dog during the Dog's stay or participation in Facility activities. Unless Owner selects the opt-out below, Owner authorizes the Facility to use the photographs and videos, without compensation, in the Facility's marketing and promotional materials, including social media, websites, brochures, advertisements, and other business communications.

Owner authorizes the Facility to use the Dog's first name in connection with these materials.

☐ OPT-OUT: Owner declines permission for the Facility to use photographs or videos of the Dog for marketing or promotional purposes.

This authorization does not permit the Facility to publish Owner's name, address, phone number, or other personal information without separate written authorization.

13. Payment Terms

Daily Boarding Rate: $35.00 per Dog per day
Doggie Daycare Rate: $35.00 per Dog per day
Military, First Responder, Veteran, and Educator Discount: $10.00 off per Dog per day, if approved by the Facility
Grooming Fee: $[Amount]
Other Fees: $[Amount]
Total Estimated Cost: $[Amount]

Payment is due in full upon drop-off or at pick-up, as elected by the Facility. The Facility may require payment before releasing the Dog.

Returned checks incur a $25.00 fee. Owner is responsible for all amounts due under this Agreement, including service charges, emergency veterinary costs, transportation costs, grooming fees, damage charges, excessive-cleaning fees, and reasonable collection costs.

Card-on-File Authorization

Owner authorizes the Facility to charge the payment card on file for:

1. Unpaid service balances;
2. Emergency veterinary costs advanced by the Facility;
3. Transportation or related emergency-care costs;
4. Damage to Facility property, bedding, kennels, equipment, or other property caused by the Dog beyond normal wear;
5. Excessive-cleaning fees; and
6. Other charges authorized under this Agreement.

Cardholder Name: [Name]
Card on File: [Last Four Digits]
Billing ZIP Code: [ZIP Code]

Owner must maintain a valid payment method on file and must notify the Facility of changes.

Damage and Excessive-Cleaning Fees

Owner is responsible for damage to Facility property, bedding, kennels, equipment, vehicles, or other property caused by the Dog beyond ordinary wear and tear. Owner is also responsible for additional cleaning fees caused by excessively soiled Dogs, kennels, bedding, or other areas.

Damage or Cleaning Fee: $[Amount] or actual reasonable cost, as applicable.

The Facility will provide an itemized explanation upon request.

14. Cancellation, No-Show, and Early Pick-Up Policy

No deposit is required or collected under this Agreement.

1. Cancellation with 10 or more days' notice: No charge.
2. Cancellation with fewer than 10 days' notice: Owner will be charged 50% of the reserved service charge.
3. No-show without notice: Owner will be charged the full reserved service charge.
4. Early pick-up from boarding: Owner remains responsible for the full reserved boarding period.
5. Daycare reservations: Daycare reservations are subject to the same cancellation, no-show, and early pick-up charges.
6. Holiday and peak-period reservations: Holiday and peak-period reservations may be subject to special terms, including minimum stays and additional charges, which will be disclosed to the Owner at the time of booking and, if applicable, set out in the reservation confirmation.
7. Extensions or additional days: Extensions and additional boarding or daycare days require prior approval and availability.
8. Collection: The Facility may charge the card on file for amounts due under this section.

15. Abandonment and Lien

A Dog will be considered abandoned if the Dog is not picked up within five days after the scheduled pick-up date and Owner has not contacted the Facility or made arrangements acceptable to the Facility.

The Facility will send written notice by letter and certified mail to Owner at the address provided in this Agreement. Owner is responsible for keeping contact information current and for all charges incurred while the Dog remains in the Facility's care.

Expenses incurred by the Facility become a lien on the Dog. Subject to applicable Virginia law, the Facility has a possessory lien for reasonable charges for the Dog's care, feeding, and maintenance.

Within 10 days of the effective date of the lien, the Facility will deliver written notice of the lien to Owner by certified mail. The notice will identify the Dog, state the amount of charges due, and provide a summary of services rendered.

The Facility may retain possession of the Dog for up to 30 days while charges remain unpaid, unless the charges are paid in full, Owner and the Facility agree in writing to an extension, or a court orders otherwise. Thereafter, the Facility may proceed to enforce and sell the Dog in accordance with Virginia law.

Under Virginia Code § 3.2-6520, if the Dog remains unclaimed for 14 days after the required notice letter has been sent, the Facility may sell the Dog at public or private sale for fair compensation to a person capable of providing care consistent with Virginia law. Sale proceeds will first discharge the lien and related expenses. Any remaining balance will be paid to Owner. If Owner cannot be found within the period required by Virginia law, any remaining balance will be handled as Virginia law requires, including payment to the Literary Fund where applicable.

If no purchaser is found, the Dog may be offered for adoption or humanely euthanized as permitted by Virginia law.

Nothing in this section authorizes the Facility to disregard any statutory notice, waiting period, court process, animal-care requirement, or other legal requirement. Applicable Virginia law controls in the event of any conflict.

Owner agrees to pay all charges, expenses, lien-enforcement costs, sale costs, and reasonable collection costs incurred under this section.

16. Miscellaneous Provisions

Entire Agreement

This Agreement constitutes the entire agreement between the Facility and Owner concerning the Dog's boarding, daycare, walking, transportation, and grooming services. It supersedes all prior oral or written understandings and applies to this and all future services provided to Owner unless amended in writing.

Severability

If any provision of this Agreement is determined to be invalid, unlawful, or unenforceable, that provision will be modified or severed to the minimum extent necessary, and the remaining provisions will remain in effect.

Amendment

Any amendment to this Agreement must be in writing and signed by both Owner and an authorized Facility representative.

Governing Law

This Agreement is governed by the laws of the Commonwealth of Virginia.

Venue

Any legal action relating to this Agreement shall be brought in the Circuit Court or General District Court of King George County, Virginia, to the extent permitted by law.

Attorney's Fees

To the extent permitted by law, the prevailing party in an action arising from or related to this Agreement is entitled to recover reasonable attorney's fees and costs.

No Waiver

A party's failure to enforce any provision of this Agreement does not waive the right to enforce that provision later or to enforce any other provision.

Assignment

Owner may not assign or transfer this Agreement without the Facility's prior written consent. The Facility may assign or transfer its rights and obligations as permitted by law.

Headings

Section headings are included for convenience only and do not alter or limit the meaning of any provision.

17. Owner Acknowledgment and Signatures

By signing below, Owner confirms that:

1. Owner has read and understands this entire Agreement;
2. Owner agrees to all terms, including the assumptions of risk and waivers of liability;
3. Owner has provided accurate and complete information about the Dog;
4. Owner has disclosed all known medical, behavioral, aggression, bite, and communicable-disease information;
5. The Dog's health information and vaccination records are accurate;
6. Owner has received the mandatory Virginia statutory consumer notice before delivering the Dog to the Facility;
7. Owner understands that the Facility will provide emergency veterinary treatment as required by Virginia law;
8. Owner accepts responsibility for charges authorized under this Agreement; and
9. Owner understands that this Agreement includes a waiver of negligence claims to the fullest extent permitted by Virginia law.

Owner

Owner Signature: ______________________________________
Date: [Date]
Printed Name: [Printed Name]

Facility Representative

Facility Representative Signature: ___________________________
Date: [Date]
Printed Name and Title: [Name and Title]

Office Use Only

Records Verified: ☐ Yes ☐ No ☐ Additional information required
Vaccination Proof Received: ☐ Yes ☐ No ☐ Additional proof required
Preventative Proof Received: ☐ Yes ☐ No ☐ Additional proof required
Agreement Provided to Consumer Before Intake: ☐ Yes ☐ No
Mandatory Virginia Statutory Notice Provided to Consumer: ☐ Yes ☐ No
Date Notice Provided: [Date]
Public Notice Posted at Intake Area: ☐ Yes ☐ No
Intake Staff Name: [Name]
Notes: [Notes]

This informational document is not legal advice. A licensed Virginia attorney should review this Agreement before it is used with customers.